If there’s something that will keep your staff happy and productive, it’s the assurance that the work environment is safe from hazards and that the organization is concerned about their health and safety.
These days, you’ll hardly attract the right kind of workers to your organization if you don’t have an operational safety management system.
Occupational Safety and Health Administration (OSHA) even mandates most private and public sector employers to not just have a safety management system but to also submit reports of injuries or accidents that happened in their organization.
If you already have a safety management system in place but you still operate it manually through pen and paper, it’s time to switch to a safety management app. There are myriads of benefits to enjoy by using a safety management app for your company.
We’ll show you these and guide you on how to select the right safety management software for your organization.
What is Safety Management System?
A safety management system is a systematic process that manages safety risks in workplaces to ensure that these risks are reduced to a minimum level and that the staff is free from workplace hazards.
Large companies pay special attention to safety management that it becomes their culture. However, a business would mostly set up a safety management system for ethical, legal, and/or financial reasons.
Companies that set up a safety management system based on ethical reasons are bound by a moral obligation to provide a hazard-free work environment for their workers.
Those who set it up for legal imperatives are simply following the legal mandate placed on companies to provide it. Finally, those on the financial perspective set up safety management systems to save the company the avoidable cost of paying for accidents and injuries.
What Makes Up a Safety Management System?
Every safety management system must have the following elements:
1. A safety plan that analyzes both the company’s present and prospective risks, showing how such risks can be controlled and eliminated.
2. Policies, processes, and procedures that explain the expected safety behavior of companies as well as stipulate the record-keeping and reporting of incident documentation.
3. A training arrangement for new staff of the company on the safety procedures of the company.
4. Routine monitoring of the workplace to ensure that all kinds of risks have been covered.
5. Proper supervision of the workers to ensure that they are keeping to the safety rules of the company.
6. A reporting system that ensures that reports safety measures to all levels of the organization.
When you’re manually setting up a safety management system, these elements must be available to validate it. You skip this headache when you choose to use a safety management app. The reason for this is that the app incorporates all of these.
Benefits of Using a Safety Management Software
When you use an app to enforce your safety management system, you enjoy the following benefits:
1. Consistency in incident investigation and reporting across all boards.
2. Ease of filing reports as your workers can assess the system anywhere and anytime.
3. Reduction in the time it takes to report incidents in real-time, as your workers don’t have to wait for their reports to be filed.
4. The ability to effectively plan and assess risk through the incident report data gathered by the app.
5. Easy compliance to organizational safety bodies and policies as some of these bodies require you to electronically send your accident reports.
6. Faster response to emergencies due to the real-time update feature of safety management apps.
7. Elimination of the use of papers to promote the safety of your workers.
How to Know the Best Safety Management App for Your Company
The best safety management app should be able to do or allow you to do the following:
1. Report and follow up on sicknesses and injuries of your workers in line with your company’s requirements or those of regularity bodies such as OSHA.
2. Audit and inspect incidents in less time using standard checklists or checklists built by yourself to meet all your obligations.
3. Take action on compliance with requirements set by both regulatory bodies and your company by planning work ahead of time.
4. Observe the working condition of the workplace by reporting and tracking risky conditions and behaviors. This will give you insights into hazards affecting the whole company that needs to be corrected.
5. Discover and manage safety risks and perform assessments of risks in the organization as well as automate the processes that are related and important.
6. Provide a training management system that is easy to use and saves time and money while complying with the requirements of regulatory bodies.
7. Allows you to perform all the tasks of safety management on the go using your mobile device as well as work offline without a data connection as your work will sync whenever there’s an available network.
Extra Features You Shouldn't Miss
The best safety management app should also be easily customizable to allow you to meet the unique needs of your company and it should also allow you to integrate systems that you can't work without in your company daily.
These extra features, combined with the other features listed earlier, are what a good safety management software can offer you. You can schedule a demo to get started immediately.
